Community funeral Relief
Terms & Conditions of Membership
As part of your application to become a community member of Community Funeral Relief (“the Charity”) you must first read the following Terms and Conditions carefully before you sign this document. Your signing the declaration at the end this document confirms that you agree to abide by all of its contents without qualification or reservation.
1. Definition of Membership
- With reference to Clause 1 of the Constitution of Community Funeral Relief
(“Cof”), for legal purposes, the only full members of Cof are its Board of Trustees.
2. Definition of Community Membership
- With reference to Clauses 1(a) and 18.1(a) of the Constitution, for legal purposes, the only persons eligible to be community members of Cof are members of the East African community (“the community”) who reside in the United Kingdom.
- Broadly speaking, any reference to “East Africa” shall include the countries of Tan- zania and Kenya, but may also include parts of the countries and islands which are adjacent to them, as the Board of Trustees shall in their absolute discretion
- Where members of the community have married outside the community, their non- East African spouse and their children will be eligible to benefit from the services provided by Cof by virtue of the marriage to a member of the community – but if their children in turn marry outside the community, then these children’s spouses and their children will not be eligible to benefit from the services provided by Cof.
- If the marriage of a non-East African spouse to a member of the community is ended by divorce or death, the non-East African spouse and any children from that marriage may continue to benefit from the services provided by Cof provided that the payments due under these Terms and Conditions continue to be
- With reference to Clause 3.1(b)(ii) of the Constitution, where a member of the community dies without having any known surviving relatives, Cof may be able to provide funeral services for the deceased provided that a guarantor can be
- With reference to Clauses 4–5 of the Constitution, the Board of Trustees may in their discretion and without having to give any reason:
- approve or reject applications for community membership; and
- for good and sufficient reason terminate the membership of any community member.
- With reference to Clause 3.1 of the Constitution, Cof will either provide or pay for the following services for community members who are resident in England and Wales:
- providing advice, guidance and supervision as necessary;
- helping to arrange collection of the deceased’s body from hospital or mortuary, as the case may be;
- providing guidance on the washing and shrouding of the deceased’s body;
- arranging the funeral, including assisting with all associated legal formalities;
- helping to arrange the transfer of the deceased’s body to the place of burial and conducting the funeral.
- With reference to paragraphs 3 – 6.2 below, Cof will only cover payment up to the maximum threshold cost for these services, as decided from time to time by the Board of Trustees. Any additional expenses beyond this maximum threshold cost will be the responsibility of the family members who are related to the deceased.
- Cof will not make any payment directly to the family members who are related to the deceased, but rather payments will be made to the funeral service provider who shall be selected either by Cof or by the family members.
- As regards a paid up community member who dies without having any known surviving relatives, Cof will endeavour to provide funeral services for the deceased in accordance with these Terms and
- As regards to community members who wish to be buried overseas after their deaths, CoF is not providing this service, instead the burial services will be offerd in the United Kingdom only.
- As regards to active community members who die while they are overseas, Cof will only pay one third of what Cof would have paid towards the cost of if the burial had been conducted in the United Kingdom. The payment will be paid to the family members who are related to the deceased and who arranged the funeral, Provided that a valid death certificate of the deceased has first been provided to Cof. CoF will use the GARDEN OF PEACECEMETARY price list as a benchmark to determine the one third
- In order to benefit from the services provided by Cof in accordance with these Terms and Conditions, a person who wishes to be accepted as a community member must complete the application for community membership online via Cof’s official website: cofrelief.co.uk
- In making the application, the applicants must provide their names and dates of birth as recorded in their passports and/or local authority records, together with their current residential address in the United Kingdom (not a PO Box address).
- Applicants will be provided with a unique user ID with which to login, in order to access and maintain their membership account, including any changes in address and personal circumstances, and making any payments that are
- In making the application, individual applicants – and as regards a family application, the main applicant – must upload a recent passport size
- The initial joining fee must be paid in full as part of the As soon as the application has been approved and the initial joining fee received, the applicant’s
community membership will become active and the member will become eligible immediately to benefit from the services provided by Cof without there being any waiting period.
- In order for a community membership to remain active, the annual renewal fee must be paid on or just before the anniversary of the date on which the community member’s application was
- The annual renewal fee must in any event be paid by 31st. of December, After that, the 100% penalty will be applied within first week of January. Failuer to pay after the first week of January your membership will be invalid and if you wish to reactivate the £200 registration fee will be applied.
- In the event of a community member dying, his or her relatives will not be obliged to pay for any of the funeral costs of the deceased provided that these do not exceed the agreed maximum threshold Instead, all current community members will be asked to make a pro rata contribution towards covering these costs, to be calculated by the Cof Board of Trustees.
- Pro rata contributions are to be paid by each community member within specified time by Management and if any member fails to make payments within given time, the community membership will be suspended and nor service will be until an outstanding balance is being paid.
- If any of a community member’s payments are in arrears (including the annual community membership fee, which are overdue and any penalty payments which have been incurred), then their community membership will be suspended and he or she will not be eligible to benefit from any of the services provided by Cof unless and until these arrears have been paid off within the time limits stated in paragraphs 4.7 and 4.9
- If any of a community member’s payments are in arrears (including the annual community membership fee, which are overdue and any penalty payments which have been incurred) then their community membership will be automatically terminated and he or she will have to make a fresh application for membership should he or she wish to do
- It is a condition of community membership that all payments are regarded as a charitable contribution to the Charity and a Sadaqa which will be utilised only in furtherance of the Charity’s objects – and which accordingly cannot be regarded either as a personal investment or as a This means that all payments/contributions are non-refundable – even if a community member decides to terminate his or her community membership before his or her death and does not benefit in the long term from the services provided by Cof.
5. Family Community Membership
- for the purposes of these Terms and Conditions, “a family” is regarded as an adult couple or a single parent with one or more children under the age of 25 years, all of whom live at the same
- Anyone aged 25 years or over must make a separate application for community member- ship, even if he or she resides at the same address as his or her
- If parents are separated or divorced and are not living as husband and wife, then they cannot be included in the same Each is regarded as a single parent and may apply for him or her self together with any children under the age of 25 years residing with him or her. This change of circumstances should be reported within 4 months.
- If separation or divorce takes place during the course of an already paid up family community membership year, then that membership can be separated or can continue until the renewal date, at which point a new application will have to be made by the parent who did not make the original family community membership application.
- Cof does not accept applications made by anyone who is also a member of another similar funeral service If you are already a member of another funeral service entity, please do not apply for Cof community membership until you have terminated your other membership.
- Any person/ Dependants who is under the age of 25 years once he/she got married, must open a separate account within one calendar month. Fail to do so he/she will not be covered in the same membership as Dependant.
- Any member who has Non Muslim Dependant (Wife, Husband, or Child) they are not eligible to receive any CoF services neither he/she can inherit the community membership (membership can not be pass on to the Dependants).
- Any depandant who is above the 25 years must have a separate account and she/he can add their dependants (Wife, Husband or child) for free of charge.
- Any member who has became divorcee and re-married will have to pay £100 for adding new dependants as a husband or wife.
6. Fees and Payments
- The current fees payable are:
- initial joining fee: £200 per
- annual renewal fee: £50 per account
- Pro rata contributions paid towards a deceased community member’s funeral costs are not fixed. They vary in accordance with the particular funeral costs (up to the maximum threshold) and the number of current paid up community members at the time that a funeral takes place – and accordingly they are determined on a case by case basis by the Cof Board of
- The current maximum threshold cost is what currently used by the Garden of Peace cemetary in East London.
- The current fees payable by community members and the maximum threshold cost are decided from time to time by the Cof Board of Trustees. All current paid up community members will be informed of any changes at least one calendar month before they apply and paragraphs 1 and 6.3 above will be amended accordingly.
- It is an integral part of these Terms and Conditions that the above fees and payments (and any changes made to them in the future) are in all the circumstances reasonable
– and that they are accepted as a condition of membership by all current community members.
7. Duties and Responsibilities
Community funeral Relief
- It is the responsibility of Cof to provide the funeral services described above in accordance with the current Constitution of Cof and these Terms and
- The Cof Board of Trustees recognise their legal duties and responsibilities under the laws of the UK and in the unlikely event of there being any conflict between these Terms and Conditions and the laws of the UK, these laws must take
- The Board of Trustees and members of the Cof Shoura Council also recognise that the funeral services which Cof provides must be in accordance with the guidance of the Noble Qur’an and the Sunnah of the Prophet Muhammad, may Allah bless him and grant him peace – and that they are provided as a service to the community and as a means to gaining the good favour of Allah subhanhu wa ta’ala in this world and in the akhira.
- The Board of Trustees reserve the right to amend the the current Constitution of Cof and these Terms and Conditions as they in their absolute discretion see fit provided that any such amendments are made either in order to comply with the laws of the UK or in order to improve, in a reasonable manner, the services which Cof
- It is an integral part of these Terms and Conditions that any such amendments which may be made in the future are accepted as a condition of membership by all current community If any such amendments are not acceptable to a community member, then he or she is of course free to terminate his or her membership.
- A community member may be required to submit his or her proof of identity (passport or driving licence) and address (utility bill, council tax demand or bank statement) either in the course of the community member application or when funeral arrange- ments are being
- As required by law, Cof will at all times protect and respect all personal data provided by community members – and will not share any individual community member’s data with any one else, including any local or national authority, without first having received prior permission to do so from that community
- It is the responsibility of each community member to provide accurate information when making the application for community membership and to keep his or her details up to date thereafter via his or her online
- Each community member must inform Cof of any changes in his or her personal circumstances which are relevant to his or her community membership, including any change in marital status, any change as regards the children of the family (for example, any new arrivals or a child reaching the age of 24) and any change in residential
- If a member fails to keep his or her details and personal circumstances up to date via his or her online account without good reason (for example, having to travel abroad at short notice as a matter of urgency, or falling seriously ill), then this may well affect the validity of his or her community membership and accordingly his or her entitlement to benefit from the services provided by Cof. In order to avoid such a state of affairs, community members are expected to have measures in place so that a friend or relative can assist when
- With reference to paragraphs 6 – 4.12 above, it is the responsibility of each com- munity member to make all payments which are due on time, including annual renewal payments and pro rata contributions to the cost of a deceased community member’s funeral and any penalty payments which may have been incurred.
8. Termination of Community Membership
- The Cof Shoura Council reserves the right to terminate the membership of a community member in the event of that member fundamentally breaching these Terms and Conditions, including but not restricted to:
- providing false or misleading information when applying for community membership;
- providing false or misleading information when updating his or her online account thereafter;
- failing to make any payment which is due, including any annual renewal pay- ment, any pro rata contribution to the cost of a deceased community member’s funeral and any penalty payment which may have been incurred; and
- with reference to paragraph 5.5 above, being a member of another funeral service
- With reference to paragraph 10 above, if any of a community member’s payments are in arrears (including any annual renewal payment, any pro rata contribution towards the cost of a deceased community member’s funeral and any penalty payments which may have been incurred), then their community membership will be suspended and he or she will not be eligible to benefit from any of the services provided by Cof unless and until these arrears have been paid off within the time limit allowed.
- With reference to paragraph 11 above, if any of a community member’s payments are more than specified time in arrears, then the Cof Board of Trustees will be entitled to suspend that member’s membership unless he or she can provide a good explanation for the delay – and if any of a community member’s payments are more than 3 months in arrears, then their community membership will be automatically terminated and he or she will have to make a fresh application for membership should he or she wish to do so.
- If a community member’s membership is terminated, then it will be necessary for that person to make a fresh application for community membership, including payment of the initial joining fee, if he or she wishes to continue to benefit from the services provided by Cof.
- With reference to Clause 5 of the current Constitution of Cof any termination of membership of a community member shall only take effect once the individual concerned has:
- had a reasonable opportunity to be heard by the Board of Trustees (accompanied by a colleague if so desired) before a final decision is made; and
- notice in writing of any such decision signed by two authorised signatories has been served either in person or by sending it by first class post in an envelope addressed to the member at their last known
- In the event of any difference of opinion, dispute or question arising as to the mean- ing or interpretation of any provision of these Terms and Conditions, the decision
of the Cof Board of Trustees as to the interpretation of any such provision shall be final – unless the Board refers the matter to the Shoura Council for additional advice before reaching a final decision.
- These Terms and Conditions and the community member applicant’s Declaration which follows have been made in the Presence of Allah, seeking the good pleasure of Allah, and the Cof Board of Trustees and Shoura Council and all of the Cof community members undertake to deal with each other honestly and sincerely and to honour all of these Terms and